1. Sustain a functional end to homelessness among veterans in the Gulf Coast region;
2. End chronic homelessness in 12 months in the Gulf Coast Region;
3. End homelessness among families and youth by 2020 in the Gulf Coast Region;
4. Ensure systems are in place to prevent and end all homelessness by 2020 in the Gulf Coast Region.
Request for Architectural Services
Augusta House -- February 19, 2019
Request for Qualifications: Architectural Services
South Mississippi AIDS Task Force and Open Doors Homeless Coalition will receive Bids for the architectural and technical specifications for the rehabilitation of the Augusta House, located at 2756 Fernwood Road, Biloxi MS, until March 22, 2019-EXTENDED TO APRIL 12, 2019, at 11975 Seaway Road, Suite A220, Gulfport, MS, 39503. Please provide a summary of experience with references and copies of relevant licenses.
Bids are invited as follows:
Architectural and Engineering Services
The qualified candidate will have experience and required licenses to provide drawings and technical specifications to reconfigure the existing building from 6 dormitory style residential units, common bathrooms, and a common kitchen and living area to a minimum of five 1-bedroom and one 2-bedroom apartments. Additional improvements to the building may be required. A walk-through of the building may be scheduled by calling Mary Simons at 228-343-8991.
Attention is called to the fact that not less than the federally determined prevailing wage must be paid on this project and that the architect/ engineer must ensure that employees/applicants for employment are not discriminated against because of race/color/sex/national origin.
South Mississippi AIDS Task Force and Open Doors Homeless Coalition reserve the right to reject any or all Bids or to waive any in-formalities in the bidding.
Bids may be held by South Mississippi AIDS Task Force and/ or Open Doors Homeless Coalition for a period not to exceed thirty (30) days from March 22, 2019 for reviewing the Bids and investigating the qualifications of the Bidders prior to awarding any Contract.
I. PREPARATION OF PROPOSALS
Envelopes containing Proposals shall be labeled as stated on cover page and must be presented so that they may be easily identified as containing a Proposal. Envelopes must include the following:
Name of project: Augusta House.
Name and address of bidder.
Open Doors Homeless Coalition
11975 Seaway Road
Gulfport, MS 39503
Submit one original and one copy. (Oral or telephone modifications will not be considered).
To be considered as eligible to submit a Proposal, Bidder must be legally licensed under applicable laws in the State of Mississippi.
Architect must have demonstrated prior experience in designing affordable housing in accordance with applicable codes, standards, rules and regulations.
Bidder must have experience in commercial rehabilitation/ renovation designs.
Bidders must not be on the "Unacceptable Risk Determination" list of the Department of HUD.
III. SCOPE OF WORK
Scope of Services and Responsibilities to be defined as per Standard AIA Owner/Architect Agreement B-141 are as follows:
Structural Engineering, (inspections, reports and recommendations).
Schematic Design (existing and new layout, demolition plan).
IV. FORM OF PROPOSAL
Proposals must consist of the following information in the order indicated below:
Cover letter stating interest in project with signature of duly authorized principal.
Experience with similar projects involving commercial rehabilitation/ renovation
Experience of key staff personnel assigned to the project.
List of Professional/Owner References and Cost History.
Evidence of License in the State of Mississippi.
Estimated time needed to complete the schematic design, design development, and construction documents
Cost of services breakdown in accordance with Section III Scope of Work.
V. ACCEPTANCE OR REJECTION OF PROPOSAL:
The Owner reserves the right to reject any and/or all Proposals when such rejection is in the interest of Owner to reject Proposal of Bidder who has not met the prerequisites of the bid proposal, who has previously failed to perform properly or complete on time contracts of a similar nature; and to reject proposal of Bidder who is, in the opinion of the Owner, in a position to perform the contract. Owner also reserves the right to waive any information and technicalities in bidding. Contract will be awarded based on four factors which are described below. Each factor will be rated, and the contract will be awarded (unless all bids are rejected), under normal circumstances, to the bidder receiving the highest number of points. Points will be awarded for Bid Proposals exceeding the minimum standards as described in Bidder's Pre-Qualifications. Owner reserves the right, however, to award contract to its best interest.
Price = 25 Points. The highest number of points in this category will be given to the lowest responsible bid price.
Capacity = 20 Points. Points will be awarded based on prior experience in performing similar work produced in each of the previous three years; technical and financial resources in designing affordable housing; record of the past job performance.
Experience = 20 Points. Points will be awarded based on experience of the bidders in working on successful affordable housing that is funded through federal sources.
Minority and Women Business Enterprises Plan = 10 Points. Points will be awarded on bid proposals that include a plan for Minority and Women Business Enterprise participation. Anticipated subcontractor, amounts, and percentage of total bid should be included.
VI. GENERAL INFORMATION
Bid Proposals will be received at the offices of Open Doors Homeless Coalition until 3:00 P.M. on the date as announced. Bid Proposals received after the time and date stated will not be accepted. Proposals received on time will be opened and reviewed.
The Owner shall hold the bids for 30 days for purposes of reviewing the bid Proposals. The Owner shall announce the successful bidder on or before 30 days from the final date of receipt of proposals.
Bidders should carefully review the pre-requisites for bidding which will be adhered to when interviewing the bids. Bids will be evaluated to determine the bidder that is responsive to the solicitation and is most advantageous to the Owner, price, capacity, experience, and other factors considered.
For additional information or to schedule a walk-through, please contact Mary Simons, 228-343-8991.
Published July 5, 2018
*IMPORTANT NOTICE* CoC MS-503
- PUBLIC NOTICE -
2018 CONTINUUM OF CARE APPLICATION
REQUEST FOR PROPOSALS FROM RENEWAL APPLICANTS AND NEW PROJECT APPLICANTS
The Open Doors Homeless Coalition annually applies for funds under the United States Housing and
Urban Development (HUD) Continuum of Care Notice of Funding Availability. The Continuum of Care
(CoC) application includes a community strategy to prevent and ultimately end homelessness in the
Gulf Coast region along with data and outcomes related to local initiatives. The Open Doors
Homeless Coalition submits renewal applications for existing high performing programs and new
applications created by reallocation or bonus. This year, new and renewal applicants must submit a
brief proposal for review before the due date of July 16,2018, in addition to an annual site review
and submission of documents.
Open Doors Homeless Coalition seeks applications for new housing programs that will enhance the
availability of housing and the delivery of services for individuals and/ or families/ and/or youth
who are homeless and fleeing domestic violence or trafficking in the 6-County region. The region
includes Harrison County, Hancock County, Jackson County, Pearl River County, Stone County, and
George County. New rapid rehousing programs for individuals, families, and/ or youth
experiencing homelessness and new permanent supportive housing programs for individuals
experiencing chronic homelessness will be considered.
Area nonprofit organizations, public housing authorities, or units of local government may apply to
be included in the Open Doors Homeless Coalition Continuum of Care application. The process is
competitive and only programs that are renewals of existing CoC programs or proposed new programs
that provide permanent supportive housing for chronically homeless persons or rapid re-housing for
individuals, families or youth experiencing homelessness will be considered. Proposed new programs
are limited to a request of under $90,000.
Chronic homelessness is defined as experiencing homelessness for over one year or four episodes of
homelessness that total 12 months in a three-year period. To be considered chronically homeless and
eligible for CoC-funded permanent supportive housing, the assisted individual or assisted head of
household must have a documented disability and must come to the housing from a shelter environment
or places not meant for human habitation.
Individuals and families experiencing homelessness are eligible for rapid rehousing under this
program only if they are moving from literal homelessness or fleeing domestic violence or
fleeing trafficking directly to permanent housing. Individuals and families who are “doubled
up” would not be eligible participants.
If a project is chosen for inclusion in the 2018 MS-503 CoC application, the nonprofit
organization, public housing authority, or unit of local government applicant must complete a SAM
registration, an electronic applicant profile, an electronic application, and additional
information, as required by HUD. Inclusion in the CoC application is not a guarantee of award. HUD
makes the final decision on all awards. A 25% match and leverage requirements apply to this
A brief proposal describing the applicant’s experience, the proposed project, match certification,
and the proposed budget will be due to Open Doors Homeless Coalition no later than 3:00p.m. July
16, 2018. All eligible proposals will be reviewed and ranked by the unbiased MS-503 CoC Review
Committee. No member of the review committee is employed by or sits on the Board of a CoC funded
agency or applicant for CoC funds. Proposals may be mailed to Open Doors Homeless Coalition,
11975 Seaway Road, Suite A220, Gulfport, MS, 39503. The date and time of receipt of proposals are
The proposal must create new permanent supportive housing for individuals experiencing chronic
homelessness or rapid rehousing for individuals, families or youth, as defined in this notice. The
proposal must leverage funds from other sources to create a program that meets the housing and
services needs of the participants. New project applications are limited to a request of $90,000.
New project applicants may request funds for new construction of housing, rehabilitation of
housing, or tenant based rental assistance, administrative costs up to 10%, and appropriate
operating costs and/or supportive services.
A match of 25% is required and leverage funds are required. No guarantee of award is made as HUD
makes the final decisions on funding. Applicants who have not previously received Continuum of Care
funds are encouraged to apply under this notice as long as the applicant has a current DUNS number,
is registered in the SAM registry, has experience with federal funds and has no unresolved
findings. The link for the SAM registry follows: https://governmentcontractregistration.com/sam-
Proposals must include a full detailed description of the renewal program or proposed new program,
population to be served, number of individuals or families to be served during the grant period of
one year, description of the housing type/ size, and a description of services available to the
participants and how services are accessed. If an evidence based model is used or proposed, please
describe the model and how it is or will be implemented. If a renewal, describe outcomes as
reported in your most recent Annual Progress Report (APR). If a new project, describe your proposed
outcomes and any outcomes achieved from a similar program.
Proposals should indicate the applicant’s capacity to manage federal funds as well as the
applicant’s current experience with individuals, families, or youth experiencing homelessness,
current services provided, and how the proposed housing will coordinate with existing programs and
services in the community. The proposal must describe the applicant’s experience with HMIS and the
MS-503 CoC Coordinated Entry system. The applicant should describe amenities and transportation
available to participants of the proposed housing program.
The applicant should fully and concisely describe the proposed housing program. Proposals are
expected to be no more than 3 pages in length plus attachments.
Budget proposals may include the following line items:
Leasing: Leasing is only available for renewal programs. The leasing of units requires that the
proposed lease be in the name of the applicant. Applicants may propose subleasing units to
participants. Leasing amounts are expected to be the actual rents of the leased units and must be
under the fair market rent for the area. No match is required for the leasing line item. However,
Tenant based rental assistance: The lease must be in the name of the participants and must meet
rent reasonableness standards, a 25% match is required.
New Construction or housing rehabilitation: A 25% match is required for this line item. If awarded
funds for new construction or housing rehabilitation, restrictive covenants will be tied to the
project for a period of 20 years.
Operations: The operations line item includes building maintenance and other unit related costs. A
25% match is required. Operations costs may be part of a new construction, housing rehabilitation,
or leasing program but may not be part of a tenant based rental assistance program.
Supportive Services: Supportive services include case management and other supportive services
required by the participants to remain stable in housing. Supportive Services require a 25% match.
Administrative Costs are limited to 10%.
Please include with your proposal for review:
• Most recent Independent audit or financial review and match certification: should demonstrate
experience with federal funds and contain no unresolved findings or no unresolved federal debt
• Copy of your 501(c ) 3 document and Secretary of State registration certificate: must be
current (threshold requirement)
• Copy of your SAM registration: must be current (threshold requirement)
• If a renewal, a copy of your Annual Progress Report and printed eLOCCS summary for the most
recent full grant year: must demonstrate timely expenditure of funds (up to 10 points); APR
outcomes will be scored competitively (up to 25 points); efficient use of funds (up to 10 points)
will be scored competitively
• If a new project, submit a statement of proposed outcomes and proposed cost per household
(funds requested divided by number of households to be served). Proposed outcomes (up to 25 points)
and evidence of the efficient use of program funds (up to 10 points) will be scored competitively
• A statement regarding the evidence-based approach(es) that have been or will be implemented
with your project. Evidence based approach(es) to housing and services will be scored competitively
with demonstrated housing first activities scoring the highest. The evidence based approach(es)
should be well described in the proposal (up to 10 points)
• A statement that any housing program funded with CoC funds participates or will participate
in the MS-503 CoC coordinated entry, contribute to the by-name list, and prioritize eligible
households from the by-name list (up to 10 points)
• A statement that demonstrates the renewal program or new program’s level of prioritization
for chronically homeless persons: dedicated program for chronically homeless persons (15 points)
chronically homeless individuals or chronically homeless families are prioritized at a unit’s
turnover (10 points) chronically homeless persons or chronically homeless families are not
prioritized (5 points)
• A statement regarding how the program/ proposed program coordinates with the overall MS-503
CoC system of services, to include mainstream services, to end chronic homelessness, end family
homelessness, end youth homelessness and/ or set a course to prevent and end all homelessness in
South Mississippi. (up to 20 points)
• A statement identifying the eligible population for the program, where they will come from,
and how they will be identified. Bonus Points: 10 points for a program dedicated to individuals or
families fleeing domestic violence or fleeing trafficking
• A certification of participation with the Homelessness Management Information System (HMIS).
If you have HMIS questions, please contact Patti Guider at 228-205-7046. (threshold requirement)
100 points are possible. 10 bonus points are possible. Project applications will be scored, rated,
and ranked by an unbiased review committee.
As the MS-503 Continuum of Care Collaborative Applicant, Open Doors Homeless Coalition intends to
apply for CoC planning funds outside the rating and ranking, as described by the 2018 NOFA. As the
MS-503 Continuum of Care HMIS lead, Open Doors Homeless Coalition intends to apply for HMIS funds
(Homelessness Management Information System) and Coordinated Entry/ Assessment funds.
The current 2018 HUD Continuum of Care Program NOFA can be found at www.hudexchange.info.
If you have questions regarding the proposal, please contact Mary Simons at 228-343-8991 or by
email at Marysimons2@aol.com.
OPEN DOORS HOMELESS COALITION
Reallocation Policy: Updated June 16, 2016
A public request for proposals will be widely distributed as soon as possible after the annual
Notification of Funding Availability is released by the United States Department of Housing and
Urban Development (HUD). The request for proposals, as approved by the MS-503 CoC, will be
distributed to the CoC email distribution list that includes Coe members, local jurisdictions, and
the general community. In addition, the availability of the request for proposals will be
advertised in the local newspaper available across the Mississippi Gulf Coast. The request for
proposals will request both new and renewal proposals for inclusion in the upcoming submission of
the Continuum of Care application. The CoC-approved scoring rubric and the request for proposals
will be posted on the Open Doors Homeless Coalition's (Collaborative Applicant's) website.
Objective criteria for both new and renewal proposals will be considered. For renewals, Annual
progress Report (APR) information, fit within the homeless services delivery system, HMIS data
quality, and cost efficiency will be critical factors. For new projects, HMIS participation and
data quality, proposed outcomes and evidence based practices that improve the homeless services
delivery system will be critical factors. Projects that aim to end chronic homelessness by 2017,
sustain an end to homelessness among veterans, end homelessness among families, including persons
and families fleeing domestic violence, and end homelessness among youth by 2020, and set a course
to prevent and end all homelessness in South Mississippi will be given the highest consideration.
All projects will be scored by an elected unbiased review committee using the posted scoring
rubric. All review committee members' scores will be added together for each project and the
projects, whether new or renewal, will be ranked per the scores. Any new projects that fall below
the available funding line (Annual Renewal Amount plus any bonus availability) will be rejected.
Any renewal that falls below the funding line will be reduced or completely reallocated in order to
include higher scoring new projects in the MS-503 Continuum of Care application.
Any renewal project may elect to voluntarily reallocate funds to create a new project that fits
with the system in a better way. For example, a transitional housing project may elect to have its
funds reallocated to a new rapid rehousing program or a leasing project may elect to reduce its
project by moving from FMR leasing amounts to actual leasing amounts if there is a history of
returning leasing funds. In the event that a program voluntarily reallocates funds, the agency will
state its intentions by submitting the new project request to be reviewed, scored, and ranked by
the unbiased review committee and will not submit a request for renewal.
2018 Scoring Rubric for the Continuum of Care grant application competition for new and renewal projects.